
Accounting
Taxation
Funding
Privacy Policy
I. Collection of Personal Information
II. Use of Personal Information
III. Disclosure of Personal Information
IV. Retention of Personal Information
V. Your Rights
VI. Security
VII. Contact Us
VIII. Third-Party Websites
IX. Amendments to the Policy
Conformité Québec inc. (collectively, “Conformité Québec inc.”, “we”, “us” or “our”) is committed to protecting the personal information of its clients, employees, suppliers, and other individuals who interact with Conformité Québec inc. (“you”, “your”). To this end, Conformité Québec inc. recognizes the importance of respecting privacy and protecting the personal information it collects and holds, whether such information is retained directly by Conformité Québec inc. or by a third party. Accordingly, this Privacy Policy (the “Policy”) is intended to inform you of how Conformité Québec inc. collects, uses, discloses, and retains your personal information in compliance with applicable personal information protection laws.
I. Collection of Personal Information
When you visit our website and in the course of our activities as a multidisciplinary professional firm, we may collect certain personal information about you, including:
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Information related to personnel recruitment (résumés, education information, and any other information provided by a candidate to Conformité Québec inc. as part of the recruitment process);
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Information related to your identification and identification data required to provide you with services (last name, first name, address, copies of identification documents, social insurance number, etc.);
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Information allowing Conformité Québec inc. to contact you (last name, first name, address, email address, telephone number, etc.);
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Billing-related information (billing address, banking information, payment data, etc.);
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Information provided in the course of delivering our professional services; and
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Technical and usage information related to our website (IP address, geographic location, browser type, visit duration, number of pages viewed, information collected through cookies, etc.).
If you provide Conformité Québec inc. with personal information concerning third parties, you must ensure that you have obtained their consent before transmitting any personal information about them.
Our services and website are not designed for or intended for children under the age of 14. Accordingly, please do not provide us with personal information relating to children under the age of 14 without having obtained the consent of a parent or legal guardian.
II. Use of Personal Information
We use your personal information for the purposes identified at the time the information is collected or as otherwise permitted or required by applicable laws, including for the following purposes:
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To provide or perform professional services;
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To prepare and submit service proposals, engagement letters, or any other document or material allowing us to present or offer our services to you;
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To comply with professional and ethical obligations imposed by the professional orders governing our activities;
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To comply with our internal risk management obligations;
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To develop or maintain client relationships;
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To carry out our administrative management, including billing and collection of accounts receivable;
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To recruit personnel;
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To process payments;
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For marketing purposes.
In addition to the uses described above, we may also use your personal information obtained through our website for the following purposes:
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To improve your browsing experience by personalizing the website;
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To help us create and deliver content that is more relevant to you;
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Subject to applicable laws, to send you communications that we believe may be of interest to you; and
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To respond to and manage inquiries submitted through our website.
III. Disclosure of Personal Information
Conformité Québec inc. undertakes not to disclose your personal information for purposes other than those for which it was collected, unless disclosure is required or permitted by applicable laws. However, in certain situations, Conformité Québec inc. may be required to disclose your personal information to third parties. In such cases, Conformité Québec inc. ensures through contractual arrangements that such third parties meet our expectations regarding the management and protection of your personal information.
IV. Retention of Personal Information
Conformité Québec inc. retains personal information for as long as necessary to fulfill the purposes for which it was collected or for an additional period if permitted or required by applicable laws. We retain your personal information in Québec, but it may occasionally be disclosed outside Québec.
In the course of providing our services, we retain in our systems or offices the files related to mandates carried out by Conformité Québec inc. personnel. These files may contain personal information. As a multidisciplinary firm, retention periods vary depending on the services provided to you, in order to comply with the professional and ethical obligations of our professionals and with our internal data retention and destruction policies. For more information regarding retention periods, please contact us using the contact information provided in Section VII (“Contact Us”).
Any personal information stored on our backup servers is destroyed in accordance with the lifecycle established by our internal policies.
V. Your Rights
You have various rights regarding your personal information and, in accordance with applicable Québec law, you may notably request:
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To obtain a copy of your personal information;
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To be informed of how your personal information is processed;
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To request an update to your personal information or the correction of inaccurate or incomplete personal information;
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To request the destruction of some or all personal information concerning you, within the limits permitted by applicable laws; and
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To withdraw your consent to the processing of your personal information, where such consent is required under applicable laws.
VI. Security
Conformité Québec inc. uses a wide range of measures to ensure that your personal information is adequately protected and remains confidential, including:
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Physical security measures, including access passes limited to Conformité Québec inc. personnel for office access, restricted access to administrative departments, professional offices providing legal services, and executive offices, as well as locked filing cabinets and secure document vaults;
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Technological security measures protecting our platforms, facilities, and information systems; and
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Organizational and administrative measures, including training and awareness programs for our personnel regarding the protection of personal information.
VII. Contact Us
If you have any questions regarding this Privacy Policy, our use of your personal information, or if you wish to exercise your rights, please contact our Privacy
Officer by email at conformitequebec@outlook.com or by mail at the following address:
Conformité Québec inc.
1083 rue de la Manche
Lévis (QC) G6Z 3P8
Canada